31 Fall Field Work Coordination 06SEP2024

Date: September 6, 2024

31.1 Attendees

City of St. Paul Parks
- Permit received and approved through end of October
- Sampling locations have been identified
- Pig’s Eye Park excluded from current permit due to:
  - Former landfill/battery dump site with 2-foot topsoil cap
  - Pending PCA (Pollution Control Agency) approval
  - Team agreed to attempt mapping even if sampling isn’t possible
Roseville Permit
- Email approval received from superintendent Jim Taylor
- Awaiting formal permit documentation
- Will proceed with St. Paul parks first
Maplewood Permit
- Decision made to postpone until next year
- Focus will be on St. Paul and Roseville sites for fall
- Additional focus on residential sites

Immediate Plans
- September 12th: Adam and Nora to conduct sampling at one St. Paul park
- September 16-20th: Patty available for field work
- Week of September 23rd: Kasia returns, available Friday only
- Preference to avoid Monday field work when possible
Coordination Structure
- Adam and Kasia to serve as primary coordinators
- Will set dates and then communicate with broader NRCS team
- Joe to assist with recruiting additional NRCS staff
- Team members to update Google Calendar with availability
- Two-person minimum for field work when possible
Weekend Work
- Some team members available for occasional Saturday morning work
- NRCS staff require special permission for weekend work
- Will be coordinated on case-by-case basis

Sample Management
- NRCS team can store samples at their office temporarily
- Samples to be transferred to Jelinski lab periodically; all samples eventually housed at Jelinski lab
- Team to coordinate sample transfer schedule
Documentation
- Profile description sheets to be scanned and entered into Google Drive
- Photos and videos uploaded to Google Drive
- Survey123 access being arranged for Adam and Kasia
- Sampling number scheme to be tracked via group message
Gopher One Tickets
- Current process: Nora submitting tickets
- Plan to train Adam and Kasia on submission process
- Timing consideration: Not too far in advance due to flag removal issues
- Agreement to maintain 2-week advance planning when possible

Project Repositories
- Two separate repositories maintained:
  - Public-facing project metadata
  - Internal meeting minutes
- Randy’s field review report to be added when finalized
- Initial field review documentation pending
Residential Sites Initiative
- High priority for NRCS team
- Flyer being updated to combine existing materials
- Joe ready to distribute to interested parties
- Strong interest noted from State Fair attendees

Schedule
- Continuing Tuesday meetings with Patty
- Time: After 10:30 AM (following Nora’s class)
- Adam and Kasia welcome to join when available
- Week of September 23rd meeting cancelled (Nora at soil judging competition)

Nora
- Submit Gopher One tickets for September 12th sampling
- Update calendar invite for September 12th field work
- Share Survey123 access information with Adam and Kasia
- Send Zoom link for Tuesday meetings to team
- Create updated residential sampling flyer
Adam
- Coordinate with Nora for September 12th field work
- Connect with Joe regarding additional NRCS staff availability
Kasia
- Send ArcGIS ID if not already provided
- Update availability in Google Calendar upon return

Patty
- Share Randy’s field review report when finalized
- Coordinate with Joe regarding staff availability
Team
- Maintain two-week advance planning for field work when possible
- Update Google Calendar with availability
- Coordinate sample storage and transfer schedule