33  Nic, Patty, Adam, Nora Check In 17SEP2024

Date: September 17, 2024

Attendees:

33.1 Meeting Structure Updates

33.1.1 Future Meeting Schedule

  • Moving to biweekly meetings starting October 1st
  • Maintaining current time (10:30 AM Tuesdays)
  • Nic and Nora absent next week (September 24) due to soil judging competition
  • Additional meetings can be scheduled as needed

33.2 Field Work Planning

33.2.1 Week of September 17

  1. Marydale Park
    • Pending Gopher One clearance (St. Paul Parks response pending)
    • Adam and Nora to coordinate regarding equipment transfer
  2. Swede Hollow Park (September 18)
    • Meeting time: 8:00 AM
    • Patty driving in from out of town
    • 3 primary sampling points with 2 backup locations
    • Site notes:
      • One main parking lot
      • Some stairs involved
      • Historic area with documented artifacts
  3. Trout Brook Nature Sanctuary (September 19)
    • Two different entrance points provided: Jenks Avenue entrance and Jackson Street entrance (main)
    • Nora to join in afternoon
    • 3 sampling points identified

33.3 Technical Updates

33.3.1 Survey123 Access

  1. Account Setup Progress
    • Successfully created university account for Adam
    • Access confirmed for web and mobile versions
    • Duo authentication setup completed
    • Features available: View all sampling points, access to profile descriptions, photo documentation, data export capabilities
  2. Next Steps
    • Create accounts for:
      • Patty
      • Kasia
      • Potentially Joe and Dan
    • Cost: $25 per sponsored account (chargeable to project)

33.3.2 Documentation Requirements

  1. Field Data Collection
    • GPS locations required
    • Profile photos
    • Description sheets
    • Site videos
    • All materials to be uploaded to: Survey123, Google Drive (lab shared drive)
  2. Site Documentation
    • Addresses and coordinates provided in Google Calendar
    • Detailed site information in shared documents
    • Backup paper copies available if needed

33.4 Administrative Updates

33.4.1 NASA’s Project Status

  • Patty completing inventory project
  • Few minor tables remaining
  • DSP project planning:
    • Consulting with Shaunna regarding newest user guide
    • Planning discussions with Nic for workbook completion
    • Winter timeline for detailed development

33.4.2 Gopher One Training

  • Session planned for Adam
  • Tentative date: Friday at 11:00 AM
  • Alternative date to be scheduled after soil judging if needed
  • Nora to continue submissions in interim

33.5 Action Items

33.5.1 Immediate (This Week)

  1. Nic
    • Set up additional Survey123 accounts
  2. Nora
    • Coordinate equipment transfer with Adam
    • Update calendar invites for biweekly schedule
    • Make Nic co-host for future meetings
  3. Adam
    • Test Survey123 mobile access
    • Update calendar availability for new meeting schedule
    • Coordinate with Patty for field work logistics
  4. Patty
    • Continue NASA’s project documentation
    • Prepare DSP discussion points for October meetings

33.6 Schedule Notes

33.6.1 Upcoming Absences

  • Week of September 23:
    • Nic and Nora at Kansas soil judging competition
    • Patty in northern MN
    • Field work to be coordinated by Adam and Kasia

33.6.2 Next Meetings

  • September 24: Canceled
  • October 1: First biweekly meeting
  • Format: Same Zoom link (pending confirmation)

33.7 Additional Notes

  • Field work timing considerations for heat
  • Equipment and supply coordination ongoing
  • Documentation systems working effectively
  • Team adapting well to new coordination structure